LOWER OXFORD TOWNSHIP
BOARD OF SUPERVISORS
Organizational
Meeting January 3, 2006
Kepler
moved and Astle seconded that Ken Hershey be named Temporary Chairman. MOTION
CARRIED. Hershey assumed the position of chairman
Hershey
moved and Astle seconded that Ruth Libby be named Temporary Secretary. MOTION CARRIED.
Kepler
moved and Hershey seconded that Art Astle be nominated for Chairman of the
Board for the Year 2006. MOTION CARRIED.
Kepler moved and Astle seconded that the nominations be closed. MOTION CARRIED. Astle assumed the position of Chairman of
the Board of Supervisors
Astle
moved and Kepler seconded that Ken Hershey be nominated for Vice-Chairman of
the Board for the Year 2006. MOTION
CARRIED. Kepler moved and Astle seconded the nominations be closed. MOTION CARRIED. Ken Hershey assumed the position of
Vice-Chairman.
Hershey
moved and Kepler seconded that Ruth Libby be re-appointed Secretary/Treasurer
of the Township. MOTION CARRIED.
Kepler
moved and Hershey seconded that Steve Price be re-appointed Roadmaster of the
Township. MOTION CARRIED.
Kepler
moved and Astle seconded that Randy Gray be re-appointed Roadman of the
Township. MOTION CARRIED.
Kepler
moved and Hershey seconded that the three supervisors be employed as extra help
if needed. MOTION CARRIED.
Hershey
moved and Astle seconded that Deborah Kinney be re-appointed Code Enforcement
Officer of the Township. MOTION CARRIED.
Kepler
moved and Astle seconded that John E. Jackson be re-appointed as Building
Inspector for the Township. MOTION
CARRIED.
Kepler
moved and Astle seconded that Marsha Getty be re-appointed Tax Collector of the
Per Capita Tax for Lower Oxford Township. MOTION
CARRIED.
Kepler
moved and Astle seconded that Berkheimer Associates be re-appointed Tax
Collector of the Earned Income Tax for the Township. MOTION CARRIED.
Kepler
moved and Astle seconded that Ruth Libby be re-appointed Recording Secretary of
Lower Oxford Township’s Planning Commission. MOTION CARRIED.
Kepler
moved and Astle seconded that Ken Hershey be appointed Assistant
Roadmaster. MOTION CARRIED. Astle moved and Hershey seconded that Ron Kepler be
appointed Assistant Secretary. MOTION
CARRIED.
Kepler
moved and Hershey seconded the Board recommend to the Auditors that the
Treasurer’s Bond be set at $300,000. MOTION
CARRIED. Kepler moved and Hershey
seconded that the Tax Collector’s bond be set for $6,000. MOTION CARRIED.
Kepler
moved and Hershey seconded that Ed Fisher of Light-Heigel Associates, Inc. be
re-appointed Township Engineer. MOTION CARRIED.
Kepler
moved and Hershey seconded that Winifred Moran Sebastian be re-appointed as
Township’s legal counsel. MOTION CARRIED.
Kepler
moved and Hershey seconded that Bill Hostetter be re-appointed to serve a
one-year term on the Vacancy Board. MOTION
CARRIED.
Since
Bill Hostetter asked not to be re-appointed to the Planning Commission, a
vacancy was declared for that position.
Kepler
moved and Hershey seconded that Stephen Barbone be re-appointed to the Zoning
Hearing Board for a three-year term. MOTION
CARRIED.
Kepler
moved and Hershey seconded that Ralph Cheek be re-appointed as alternate to the
Zoning Hearing Board. MOTION CARRIED.
Kepler
moved and Hershey seconded that Dwight Myers be re-appointed to a seven-year
term on the Park Commission. MOTION
CARRIED.
Kepler
moved and Hershey seconded that Ed Holbrook be re-appointed to a five-year term
on the UCC appeals Board. MOTION CARRIED.
Kepler
moved and Hershey seconded that Darlene Lockard be appointed to the vacant
position of Auditor. MOTION CARRIED.
Kepler
moved and Astle seconded that Astle or Hershey and Secretary Libby be named the
signers on the checks. MOTION CARRIED.
Selection
of Depositories: Hershey moved and Kepler seconded that the Fulton
Bank be named as the depository for the State Fund, the Open Space Fund, the
General Fund and the Sewer Extension Fund.
MOTION CARRIED.
Hershey
moved and Kepler seconded that First Financial Bank be named as depository for
the Escrow Fund. MOTION CARRIED.
Hershey
moved and Kepler seconded that the following banks be named as possible
depositories for Certificates of Deposit – Peoples Bank of Oxford, Coatesville
Saving Bank, Fulton Bank, First Financial Bank, First National Bank of Chester
County and Wachovia Bank depending on the best rate at the time of purchase. MOTION CARRIED.
Kepler
moved and Hershey seconded that the second Wednesday of each month at 7 p.m.
except January be established as the regular meeting dates for the Board of
Supervisors and that the Meeting place be 220 Township Road. An
exception will be made in September when it will be the second Tuesday. MOTION CARRIED. The regular meetings
for 2006 will be held February 8, March 8, April 12, May 10, June 14, July 12,
August 9, September 12 (Tuesday), October 11, November 8, December 13, and
Tuesday January 2, 2007 will set as the Organizational meeting for the Board of
Supervisors and Wednesday January 3, 2007 will be set as the Organizational
meeting for the Township Auditors.
Kepler
moved and Hershey seconded that the three Supervisors, the Secretary and Codes
Enforcement Officer of the Township be certified as the delegates to the State
Association’s Annual Convention in April. MOTION
CARRIED.
Kepler
moved and Hershey seconded that Union Fire Company No. 1 of Oxford be named to
provide fire and rescue service to the Township. MOTION CARRIED.
Kepler
moved and Hershey seconded that Resolution
# 1-2006 Emergency Services be adopted. MOTION CARRIED.
Kepler
moved and Hershey seconded that Arthur Astle be named the Fire Equipment Member.
MOTION CARRIED.
Hershey
moved and Astle seconded that Kepler be named Emergency Coordinator. MOTION CARRIED.
Hershey
moved and Kepler seconded that Ruth Libby be named Recycling Coordinator. MOTION CARRIED.
Kepler
moved and Astle seconded that Ken Hershey be named the Voting Delegate to the
Annual Convention. MOTION CARRIED.
It
was decided to defer the balance of the re-organization until a closed session
could be held after the regular business was concluded.
There
was no public comment concerning items on the agenda and no one asked to appear
on the agenda.
The
Secretary/Treasurer presented the bills totaling $39,452.23 for the General
Fund and a copy is attached to the minutes. Hershey moved and Kepler seconded that the bills be
approved for payment. MOTION CARRIED.
Mrs.
Libby presented the final budget deviations for the 2005 budget. Kepler moved
and Hershey seconded to adopt Resolution # 4-2006 authorizing that $1,076 be
transferred. MOTION CARRIED.
Mrs.
Libby had no requests for transfers because the engineering bills had not been
received.
Correspondence:
An audit report for Berkheimer describing their controls in
operations,
Notice of a matter before the FCC concerning Armstrong Cable
and local municipalities,
PennDot report on three bridges in our township and minor
corrections needed.
Building
Inspector –The Supervisors skipped the Building Inspector’s report.
Code
Enforcement: Officer Kinney presented her December report showing two permits
issued with a construction value of $9,750 and resulting in permit fees of $227.00.
She issued three temporary certificates
of occupancy.
Violation
report: One new violation was reported
on Scroggy Road. The owner has 30 days
to remove vehicles, trash and the apparent residence in an accessory building.
Subdivision
report:
Hearthstone extension: Another request for extension of time to get
the contingencies completed for the Hearthstone Adult Residential Community has
been received. Kepler moved and Hershey seconded that Resolution 5-2006
extending the contingent approval by ninety days be adopted. MOTION CARRIED.
Wyncote
Commercial Subdivision: This plan needs
a non-building waiver and although fronts on Route 10 does not have access to
Route 10. The Supervisors discussed the
lack of detail on the plan and what provisions there were for the shared driveway. Kepler moved and Hershey seconded that the non-building waiver be approved. MOTION
CARRIED. After further discussion,
the plan is to be sent back for more detail on the driveway.
Oxford Commons: An application for a third Conditional Use Hearing has been
received from Wolfsen-Verrichia and Mrs. Kinney indicated she has sent her
requests for reviews to various agencies..
Oxford Farm Market: Mr. Stoltzfus has requested approval of his
plans for an exhaust system on his cooking facilities. He is also requesting
that he be permitted to place storage shed for sale on his property. The Supervisors felt that sheds would not be
considered nursery products which is permitted in the Conditional Use granted
to him. The engineer will meet with Mr.
Stoltzfus to discuss the exhaust chimney.
Kepler
moved and Hershey seconded that the Code Enforcement Officer’s report be
accepted. MOTION CARRIED.
The
Supervisors reviewed the Township Engineer’s report. Hershey moved and Kepler seconded
that the report be accepted. MOTION
CARRIED.
Letter of credit reduction request – Oxford Land (Elk Ridge): No action was taken.
Regional
Act 537 Plan: There was no report.
Roadmaster – Steve Price presented his December report. Kepler moved and Hershey seconded that the
Roadmaster’s report be accepted. MOTION CARRIED.
Oxford
Recreational Authority: There was no
report.
Old Business
Bernard Park – No report.
Ag Security 7-Year Review:
The 45-day review period is over and several changes have been
suggested. Due to the work load
expected in January, the secretary requested additional time to prepare for the
public hearing. Kepler moved and
Hershey seconded that March 8th at 6:30 p.m. be set for the Ag
Security 7-Year Review Hearing and authorize the Secretary to advertise the
hearing. MOTION CARRIED.
SPCA Contract: There
has been a offer from Keystone Animal Hospital to contribute $600 toward the
full Contract # 1 with the Chester County SPCA. Kepler explained the difference between the two contracts offered
by the SPCA and thought we should accept the offer from Keystone Animal
Hospital. Kepler moved and Hershey
seconded that we cancel Contract # 2 and enter into the Contract # 1 with the
Chester County SPCA. MOTION CARRIED.
New Business: New
Supervisors course: Ken Hershey has
requested that he be permitted to
attend a course for new supervisors on March 18th . Kepler moved and
Astle seconded that Ken Hershey be permitted to attend the New Supervisors
course on March 18th with expenses to be borne by the Township. MOTION
CARRIED.
Conditional Use Application – Oxford Commons: The Secretary announced that a Conditional
Use Hearing has been set for 6 p.m. on Monday, January 23rd for an
application concerning the Oxford Commons project.
In other business, Kepler moved and Hershey seconded
that the Township pay Jane Freeman
$35 for her services this evening. MOTION
CARRIED.
Public comment:
Vicki Brown had a
question on the permit fees reported by the Codes Enforcement Officer.
JoJo Campbell had a question on the terms of the contract
with the SPCA and suggested that all three supervisors attend the Supervisors
course.
The
Chairman called for an executive session at 7:57 p.m. to discuss employee wages
and holidays. The meeting reconvened at
8:28 p.m.
Kepler
moved and Hershey seconded that the following official holidays be
designated: New Years Day, Good Friday,
Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas
Day. MOTION CARRIED.
Kepler
moved and Hershey seconded that the Roadmaster’s hourly wages be increased by
50 cents per hour. MOTION CARRIED.
Hershey
moved and Astle seconded that Ron Kepler’s wages be recommended for an increase
of 25 cents per hour and he will work when requested by the Roadmaster. MOTION CARRIED.
Hershey
moved and Kepler seconded that Roadman Randy Gray’s wages be increased $15.00 per
hour. MOTION CARRIED.
Kepler
moved and Astle seconded that the Secretary/Treasurer’s wages be increased to
$15.00 per hour. MOTION CARRIED.
Kepler
moved and Hershey seconded that the Per Capita Tax Collectors wages be increase
by $20 per month. MOTION CARRIED.
Kepler
moved and Hershey seconded that the Planning Commission Secretary’s wages be
increased to $15.00 per hour. MOTION
CARRIED.
Kepler
moved and Hershey seconded that the other Supervisors’ extra help wages be
recommended for an increase to $16.00 per hour. MOTION CARRIED.
Hershey
moved and Kepler seconded that the Code Enforcement Officer’s wages be
increased by 50 cents per hour. MOTION CARRIED.
Kepler
moved and Hershey seconded that the Building Inspector be paid per his
inspection schedule of $50 per inspection.
MOTION CARRIED.
Kepler
moved and Hershey seconded that the Zoning Hearing Board members including the
alternate be paid $40 per hearing and if the hearing takes more than one session
that they be paid for each session. MOTION
CARRIED.
Kepler
moved and Hershey seconded that the mileage reimbursement rate be set at 44.5
cents per mile. MOTION CARRIED.
Kepler
moved and Hershey seconded that Resolution
#2-2006 - Earned Income Tax being shared equally with the Oxford Area
School District be adopted. MOTION
CARRIED.
Kepler
moved and Hershey seconded that Resolution
#3-2006 - Real Estate Transfer Tax being shared equally with the Oxford
Area School District be adopted. MOTION
CARRIED.
There
being no other business or comments, on a motion by Hershey and seconded by Kepler
the meeting was adjourned at 8:35.
Respectfully
submitted,
Ruth
W. Libby
Secretary/Treasurer